Job Locations US-DC

Job ID

2024-1627

Category

Practice

Type

Regular Full-Time

Grant Funded

No

The Program Specialist will support the Director of Obstetrics and the Manager, Work Groups, and their related documents, committees, and work groups in the Practice Activities Division. To provide secondary coverage for grants, task forces, work groups, and other special projects.

Cover Letter Required

Provide administrative support including but not limited to transcribing, proofreading, finalizing, and distributing correspondence and meeting minutes; maintaining files for multiple projects; maintaining a record of program budget expenditures and processing bills, invoices, and travel requests; copying correspondence and documents; coordinating mailings; process contract-related documents; ordering supplies.
• Provide administrative coverage and respond to inquiries; arrange conference calls; share workload with other support staff as needed.
• Maintain working knowledge of program resources, guidelines, and training materials and update with new resources as needed with input from leadership.
• Evaluate current standard operating procedures (SOP); research program issues, concerns, and complaints; and recommend administrative strategies or changes.
• Assist with coordinating document development, including tracking manuscript development, notifying authors of upcoming deadlines, and working with other staff/departments to fulfill document requirements. Update the document database; coordinate reference citation verification for documents; maintain document files; obtain permissions for document elements; maintain document files.
• Coordinate with outside organizations to facilitate document reviews for endorsement or support and improve partnerships.
• Provide administrative support for grants, task forces, work groups, and other special projects, including meeting and travel arrangements and document assistance. Prepare invitation and orientation materials. Prepare materials for mass mailings.
• Assist with the preparation of reports for assigned projects.
• Schedule meetings and conference calls as necessary and develop agendas for calls and meetings.
• Coordinate logistics and planning for work group, committees, and other meetings and events. Provide all required documents and information to the ACOG Meetings Manager. Oversee hotel contract acquisition, meeting notices, and roster development, and create and distribute electronic agenda materials.
• Perform other duties as assigned.

• High School diploma required. Bachelor's Degree preferred.
• 2 years of experience. Experience with project management, healthcare and medical terminology preferred.
• Strong written and oral communication skills.
• Knowledge of computers, including Windows, MS Office applications, and Adobe Acrobat
• Experience with website maintenance preferred.
• Excellent spelling and proofreading skills.
• Ability to work with others, meet deadlines, and handle a diverse workload.
• Demonstrated ability to set own priorities and follow through on assignments.
• Demonstrate good judgment and attention to detail.
• Flexibility to work on several projects at once.
• Ability to relate well to a variety of people.

Home to more than 61,000 health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancement to improve the lives of all people seeking obstetric and gynecologic care, their families, and communities. When you become part of the ACOG team, your part of an organization that values communicating evidence-based, peer-reviewed information about women’s health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved health for all people seeking obstetric and gynecologic care, their families, and communities.

Compensation

The base salary for this position is $52,000 - $62,000 per year, commensurate with experience and qualifications. In addition, ACOG offers a comprehensive benefits package that includes the perks outlined below.

Our Perks

Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.

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