The Coordinator, Executive Operations plays a key role in supporting the Chief of Staff and Executive Committee by providing seamless administrative and project support. This position helps drive cross-departmental coordination, ensures smooth execution of organizational initiatives, and advances key priorities through effective planning and communication.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Duties/Responsibilities:
• Provide back-up support to the Executive Assistant to the CEO as needed.
• Manage projects and initiatives for the Chief of Staff, ensuring timely execution and follow-through.
• Coordinate and oversee administrative logistics for huddles, forums, and related meetings.
• Serve as a liaison with departments on cross-functional initiatives, including office moves, facilities projects, and organization-wide communications.
• Maintain and manage the master ACOG calendar to ensure alignment and coordination across the organization.
• Draft, edit, and prepare correspondence, reports, and presentations.
• Maintain accurate records, files, and documentation to ensure accessibility and compliance with organizational standards.
• Monitor and follow up on outstanding action items, ensuring deadlines are met.
• Prepare, process, and log all department invoices as well as reimbursement requests.
• Perform other duties as assigned.

Required Skills/Abilities:
• Strong organizational, coordination, and project management skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Ability to build and maintain collaborative relationships across divisions and departments.
• High level of professionalism, discretion, and judgement in handling confidential information.
• Strong problem-solving skills with the ability to anticipate needs and proactively address challenges.
• Detail-oriented with strong follow-through and commitment to accuracy.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to learn new systems and tools quickly.

Education and Experience:
• High School Diploma required; college degree preferred
• Minimum of 2-4 years of experience providing administrative or project support, preferably in a fast-paced, executive-level environment.
• Experience managing multiple projects, coordinating across teams, and supporting senior leadership.
• Demonstrated ability to work independently, prioritize tasks, and maintain confidentiality.