The Government Affairs Coordinator is a highly administrative, detail-oriented role that supports the smooth day-to-day operations of ACOG’s Government Affairs department. This position plays a critical behind-the-scenes role in keeping advocacy programs, communications, and events running efficiently. The coordinator serves as a reliable team player who collaborates closely with colleagues across federal, state, PAC, and advocacy teams, while also being eager to learn new systems, processes, and issue areas.

This role is ideal for someone who enjoys organization, coordination, and administrative work; takes pride in supporting a team; and is interested in growing their skills within a fast-paced advocacy environment.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Duties/Responsibilities:

• Provide comprehensive administrative and operational support to the ACOG Government Affairs team, including federal, state, PAC, and advocacy staff.
• Coordinate day-to-day departmental activities by tracking tasks, timelines, and follow-ups to ensure smooth internal operations.
• Perform core administrative functions such as responding to phone and email inquiries, processing mail, coordinating special mailings, assisting with travel arrangements, and supporting contract processing.
• Monitor and manage the department’s shared email inbox, triaging messages, responding when appropriate, and routing inquiries to the correct staff.
• Submit, track, and follow up on internal tickets related to website updates, member communications (newsletters, emails, surveys), and advocacy resources.
• Assist with administrative, logistical, and pre-conference planning for the annual Congressional Leadership Conference (CLC), including coordinating planning meetings, tracking tasks and deadlines, providing registration support, managing materials, and supporting on-site logistics.
• Draft, edit, proofread, and update member-facing communications such as action alerts and emails; maintain and update the Advocacy Action Center.
• Support collaboration with ACOG’s Public Affairs team by assisting with the preparation and coordination of advocacy-related social media content.
• Provide administrative and logistical support for new and ongoing advocacy engagement projects, demonstrating a willingness to learn new tools, platforms, and issue areas.
• Coordinate logistics for meetings, trainings, workshops, and events, including scheduling, room reservations, A/V and catering arrangements, preparation and distribution of materials, and shipping of meeting supplies
• Prepare, process, and track department invoices, staff reimbursements, and volunteer expense requests; assist with budget tracking and reporting as requested.
• Deliver consistent, professional customer service to internal and external stakeholders, communicating clearly, diplomatically, and with discretion.
• Perform other administrative and team-support duties as assigned.

Required Skills/Abilities:

• Strong administrative, organizational, and time-management skills with close attention to detail.
• Demonstrated ability to be a collaborative, dependable team player who supports colleagues and contributes to shared goals.
• Willingness and enthusiasm to learn new systems, platforms, advocacy tools, and processes.
• Strong written and verbal communication skills.
• Ability to manage multiple administrative tasks simultaneously and prioritize effectively in a deadline-driven environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Adobe Acrobat.
• Ability to work independently while also taking direction and feedback as part of a team.
• Flexibility to work occasional evenings (4-6 per year) and 1-2 weekends per year (pre-scheduled).
• Willingness to travel as needed.

Education and Experience:

• High School Diploma required; bachelor’s degree preferred.
• Minimum of 1–2 years of experience in an administrative or office support role.
• Experience with invoice processing and basic billing practices required.
• Experience with event coordination or meeting logistics preferred.
• Experience supporting committees and taking meeting minutes preferred.
• Familiarity with political action or advocacy platforms (e.g., Quorum) or demonstrated ability and eagerness to learn new platforms.