Description of The Position

The Legal & Compliance Analyst will manage daily tasks in the Legal & Compliance department, reporting directly to the Legal & Compliance Lead. In addition, he/she will be responsible for overseeing daily departmental operations, managing vendor relationships, ensuring timely processing of payments, and maintaining compliance with regulatory standards. The ideal candidate will possess strong organizational and analytical skills, with a focus on optimizing departmental workflows and supporting the commercial and operational initiatives of the subsidiary.

Responsibilities

Company Secretarial Matters:

The person in this role must have the ability to handle extremely sensitive and confidential matters and exercise good judgment in his/her day-to-day activities. The candidate must be interested in taking an active role in a team-oriented and fast-paced Legal & Compliance Department. Oversee all Brazilian entities secretarial matters and ensure compliance with local regulatory requirements, following Organon standards. Drafting all documents (updates of the Articles of Association, answers and clarifications to routine requirements issued by the Board of Trade) coordinate with external Paralegal/counsel the submission and register of all corporate documents for the local subsidiary within Brazilian Official Authorities (i.e. Board of Trade; Federal Revenue and Brazilian Central Bank, as applicable), at the direction of the Legal & Compliance Lead.

Contracts:

Drafting and negotiation of ordinary agreements using Company’s templates for that purpose (service agreements; CDAs; general contracts supporting compliance activities - like Sponsorships, donations, etc. - customizing the approved templates when required), rental and lease agreements, etc.; review and negotiation of the clauses with the counterparty in support of the business; attending and counseling to internal client’s general queries according to applicable laws and policies; manage internal contract requests and maintain accurate and organized records of all contractual documents.

Power of Attorneys:

Drafting and updating PoAs to be issued by all Brazilian legal entities according to the applicable policies, governance standards defined by the Executive Committee and business needs; coordination and direction to comply with all applicable formalities (such as certification and notarization of the Grantor´s signatures before the Notary Office) and ensuring electronic and physical files are properly maintained; respond internal clients consultation on routine legal matters involving the representation of the company;

Litigation Support:

Provide litigation support under the Legal & Compliance Lead supervision for all civil, labor and tax matters, including frequent interaction with outside counsel in the conduction of legal research, investigation, document retrieval and strategies to be adopted to each case; appropriate maintenance of electronic files and hardcopy whenever necessary; coordinate and schedule witnesses and legal representatives meetings in preparation for hearings and/or depositions within the courts and other government agencies; review and update of litigation internal and external reports; review of external counsel invoices accordingly.

Compliance:

Assist in the Third-Party Due Diligence Procedure, providing appropriate Legal & Compliance support to internal stakeholders, including BPM/BPO, Business Owners, Medical & Regulatory Affairs, in accordance with Corporate Policies and local regulations; develop and contribute to the creation of guidelines and training materials for the dissemination of corporate policies, policy updates, and new regulations; ensure compliance with various internal corporate processes and controls, and maintain accurate corporate records; support the development and maintenance of a robust compliance culture within the organization.

Legal Operations Management:

Oversee the operations of the Legal & Compliance department in Brazil, ensuring efficient workflow and adherence to deadlines. Manage vendor relationships, including negotiation of contracts/proposals and ensuring timely processing of departmental payments. Implement and monitor processes to improve operational efficiency and compliance with company policies.

Required Education, Experience and Skills

Law degree.

Experience in a corporate legal department and/or law firm.

Portuguese - fluent

English – advanced

Spanish – (not required, but could be a differential).

Excellent communication and interpersonal skills

Ability to manage multiple tasks and prioritize effectively.

High level of integrity and ethical standards.

Attention to detail and strong organizational skills.

Ability to work independently and as part of a team.

Ability to properly handle and maintain highly confidential information

Proactive approach to identifying and addressing legal and compliance issues.

Strong analytical and problem-solving skills

Preferred Education, Experience and Skills

Registration with the Brazilian Bar Association (OAB).

Experience in the pharmaceutical industry and its compliance guidelines.

Familiarity with anti-bribery and anti-corruption laws and regulations