Job Description

The Position

Organon is seeking an experienced Operational and Administrative Assistant to join the Organon team in Polish Organon Office.

The Operational and Administrative Assistant is responsible for ensuring, executing office processes and coordinating processes for sales and marketing activities, day-to-day administrative stuff, external/internal communication, organizing internal meetings and general bookkeeping assistance for Organon affiliate in Poland, Warsaw,

Responsibilities

Primary responsibilities for this position include, but are not limited to, the following :

• Ensure whole administrative support to the Country Lead, Marketing Managers, Representatives, Commercial, Market Access, Compliance Teams to support processes driven by local Organon affiliate
• Prepare and archive business related documents (e.g. purchase orders, contracts with HCPs, contracts with vendors, briefing papers, reports) for processing of approval, monitor and approval of local activities
• Make orders and allocation to correct account number, ensure smooth purchase to pay process and archive all necessary documentation to orders, submitting new vendors in COMET/SAP
• Plan and coordinate internal and external events schedule upon request
• Support required reports to local authorities (e.g. OGYEI) and responsibility for other official reports upon Policies and Procedures
• Acquire working knowledge of department technology tools (e.g. VEEVA, COMET/SAP, Concur, Coupa, Appian, TeamSite) and knowledge of Standard Operating Procedures (SOP)
• Communicate and cooperate with cluster/international colleagues
• Assist with any additional duties, responsibilities or special projects as requested by the by Line Manager / other managers or Managing Director.

Required Education, Experience, and Skills

• Min 5 years working experience and at least 3 in similar roles
• University degree
• Business proficient knowledge of MS Office including some Project Management experience
• Fluent English and local office language spoken and written is must (Polish, Romanian, Czech, Slovakian, Hungarian, Bulgarian)
• Business and marketing understanding of the complexity of pharmaceutical environment
• Excellent communication skills and effective interpersonal skills
• Exceptional organizational & administrative skills
• Ability to deal with wide variety of sensitive and confidential matters
• Have a compliance mind-set with strong focus on adherence to industry guidelines, Company policies and financial transparency
• Ability to organize and prioritize tasks and to manage high workload to work well under pressure
• Demonstrate high responsibility, professionalism, meticulousness, and attention to details in all matters including multitasking
• Positive mindset & energy-driven behavior
• Solid knowledge Word, Excel, PowerPoint
• Project Management experience
• Pro-active/flexible/discrete mindset
• Effective interpersonal skills
• Problem solving and decision making
• Team player with ability to work in a diverse multinational environment
• Focused on customer needs
• Min. high school degree
• Fluent English, Polish written and oral (addition Slovak language speaking person would be an advantage)
• Min 3 years working experience

Secondary Job Description

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants.

Search Firm Representatives Please Read Carefully
Organon LLC, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Annualized Salary Range

Annualized Salary Range (Global)

Annualized Salary Range (Canada)

Please Note: Pay ranges are specific to local market and therefore vary from country to country.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings: