Executive Assistant
Spring Fertility
Who is Spring Fertility?
We’re a passionate, dedicated team of leading physicians and scientists who came from some of the best research hospitals and fertility centers around the world to become the fastest growing fertility group in the country. We offer the most patient-centric, individualized, flexible and compassionate care. Our mission is to partner with our patients to help them achieve their goals, whatever those may be. We believe everyone deserves a family if they want one, and our team is dedicated to guiding our patients on their unique journeys!
Why should you join our team?
We are a mission-driven organization that is looking for high performers, movers, shakers and innovators! We are working hard to create a first-class fertility practice, but we know how to have fun too! We are growing quickly and care deeply about the development of our team, both professionally and personally. We value optimism, compassion and teamwork, and above all, are united by our shared commitment to put patients first.
Role Summary
The Executive Assistant provides high-level administrative support to the CEO and C-Suite, ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.
Administrative Support
- Manage complex calendars and schedule meetings across multiple time zones.
- Coordinate detailed domestic and international travel arrangements, including flights, lodging, ground transportation, and itineraries, ensuring all logistics run smoothly.
- Screen and prioritize incoming communications (email, phone, mail), responding or redirecting as appropriate.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain filing systems (digital and physical) and ensure records are organized and up to date.
Meeting & Event Coordination
- Plan, schedule, and facilitate internal and external meetings, ensuring logistics, materials, and follow-ups are well-managed.
- Coordinate and support Board of Directors meetings, including scheduling, preparing and distributing materials, managing logistics, and tracking action items.
- Prepare meeting agendas, materials, and briefings for the executive.
- Attend select meetings, take notes, and track action items.
- Coordinate company events, board meetings, and off-site gatherings.
Project & Task Management
- Assist in the planning, execution, and monitoring of special projects.
- Track key deadlines and ensure timely completion of deliverables.
- Liaise with internal teams and external partners to ensure smooth collaboration.
Confidentiality & Professionalism
- Handle sensitive information with the highest level of integrity and discretion.
- Represent the executive’s office with professionalism in all interactions.
Education, Licenses, Certifications
- 5+ years of experience supporting senior executives or C-level leaders.
- Strong proficiency in Microsoft Office Suite and/or Google Workspace.
- Excellent written and verbal communication skills.
- Proven ability to manage multiple priorities with accuracy and attention to detail.
- High level of discretion and emotional intelligence.
- Experience in the fertility industry preferred
- Project management experience or certification preferred
- Familiarity with CRM tools, project management platforms, and virtual collaboration tools (e.g., Asana, Slack, Zoom) preferred
Employment Type
This is a full-time exempt remote position which may be required to work both EST and PST hours.
Compensation
The salary range for this role is $62,400 – $124,800 annually. Salary is based on several factors including job related knowledge and skill set, depth of experience, certifications and/or degrees.
*You must reside in and intend to work from one of the following states to be eligible for remote employment - AZ, CA, CO, CT, DE, FL, GA, IL, IN, MA, NJ, NV, NY, OR, PA, TX, VA, WA
Benefits
Investing in you today
- Competitive Medical, Dental, and Vision Plans
- Paid Time Off to enjoy “you” time!
- Commuter Benefits, Discounted rates on home, auto and pet insurance
Investing in your future
- 401k Match with up to 4% matching
- Fertility and Parental Leave Benefits Program
- Career development with a fast-growing organization
- Paid Life and Disability Insurance
*Temporary and contract roles may not be eligible for all benefits listed above
Don’t have it all? We still welcome you to apply!
At Spring Fertility, we believe that everyone who wants a family deserves to have one, regardless of gender, sexual orientation, race, ethnicity, or religion. Just as we acknowledge and value the diversity of goals, life experiences, and unique paths to parenthood among our patients, we also actively celebrate diversity within our organization. We are an equal opportunity employer, and we are committed to a safe and inclusive work environment for all. We recognize that diversity among our team allows us to not only more effectively serve our patients, but also to advance innovation and opportunity within our field. We encourage qualified applicants of every background, ability, and life experience to apply to our employment opportunities.
We are scientists. We are humanists. We are passionate about fertility.
The Human Resources Department will make reasonable efforts in the recruitment process to accommodate applicants with disabilities. If selected for an interview, and you require accommodation, please notify the recruiter who reached out to you. If you need assistance in navigating our website and the job application process, please give us a call!