Role Summary

The IVF Nurse Manager –provides clinical, operational, and people leadership across all clinical nursing services and patient navigation functions within fertility and specialty care programs. This leadership role ensures the delivery of seamless exceptional patient-centered fertility care while maintaining operational excellence, quality compliance, and team development.

This role is accountable for:

• Safe, compliant clinical IVF nursing operations and care management for all aspect of fertility care.
• Staff leadership, mentorship, training, quality assurance, regulatory readiness, and KPI performance across multiple sites.

The IVF Nurse Manager ensures seamless coordination between patient navigation teams, ASC nursing teams, clinical and ASC medical assistants, providers, labs, and administrative partners to deliver high quality, timely, patient centered fertility care.

Essential Functions

Clinical Leadership

• Provide clinical leadership, education, and mentorship to nursing staff.
• Support all fertility treatments including but not limited to IVF, Third-party, and IUI treatment workflows
• Ensure safe and high-quality patient care standards.

Patient Navigation & Patient Experience

• Lead the IVF Nursing team ensuring a seamless and compassionate patient journey.
• Oversee Care Team Introductions and patient onboarding processes.
• Ensure effective coordination between navigators, nurses, providers, and administrative teams.
• Monitor patient readiness, scheduling, consents, and treatment prerequisites.
• Manage patient escalations and support complex patient cases.

Team Leadership & Development

• Recruit, train, and mentor nursing staff.
• Conduct performance evaluations and support professional development.
• Foster a collaborative, compassionate, and high-performing team culture.
• Manage staff scheduling and ensure appropriate coverage across treatment areas.

Quality & Compliance

• Support and maintain the clinic’s Quality Management System.
• Ensure compliance with all state, federal, and network regulatory standards and clinical protocols included but not limited to CDC, Tissue bank regulations, and FDA regulations.
• Conduct chart audits and quality assurance reviews.
• Lead preparation for regulatory inspections and internal quality reviews.
• Monitor and enforce infection control and safety procedures.
• Develop and oversee a Quality Assurance (QA) program covering both nursing and patient navigation services include ability to define, generate, and refine current and new SOPs
• Investigate patient complaints, incidents, and quality variances; implement corrective and preventive action plans (CAPAs). Expert level in root cause analyses for clinical incidents and implement quality assurance programs.

Operational Excellence & KPI Management

• Monitor and track Key Performance Indicators (KPIs) across nursing teams.
• Analyze trends and implement process improvements.
• Lead regular operational meetings to improve workflow efficiency and patient experience.
• Support risk management, incident investigation, and corrective action planning.

Training & Workflow Standardization

• Develop and maintain training programs and competency validation for staff.
• Create and maintain clinical SOPs, job aids, and workflow guides.
• Ensure consistent patient communication and care coordination across teams.

Cross-Functional Collaboration

• Partner with physicians, embryologists, patient navigators, ASC clinical team, operations leaders, and administrative teams to optimize patient care and clinic operations.
• Lead or participate in cross-functional meetings to improve care delivery and operational performance.

Education, Licenses, Certifications and Other Requirements

• Bachelor's Degree
• Licensed Registered Nurse in CA (RN)/(BSN)
• Current ACLS certification
• 3-5 Years experience in fertility nursing/reproductive medicine
• 2 years of leadership/management experience

Employment Type

This is a full-time (40 hours a week/8 hours per day) exempt onsite position that requires early hours, rotational weekends and holidays.

Compensation

The salary range for this role is $135,000-165,000 annually. Salary is based on several factors including job related knowledge and skill set, depth of experience, certifications and/or degrees.